We reimburse reasonable, work-related expenses. “Reasonable” means what a thoughtful person would spend of their own money on a business trip or work task.
What’s covered
| Category | Covered | Not covered |
|---|
| Travel (business trips) | Flights, trains, approved hotels | First-class upgrades (unless pre-approved), personal side trips |
| Meals (travel days) | Up to $XX/day | Alcohol (unless a team event) |
| Home office | See home office setup | Furniture beyond the stipend |
| Software and tools | Role-specific tools with manager approval | Subscriptions that duplicate company-provided tools |
| Team events | Team lunches, offsites with manager approval | Events without prior budget approval |
| Learning & development | Courses, books, conferences within the annual budget | Items outside the L&D budget cap |
How to submit
- Log in to the expense tool (link in the HR portal).
- Create a new report and attach receipts for every line item over $XX.
- Select the appropriate expense category and add a brief business justification.
- Submit for manager approval.
Deadlines: Submit expenses within 30 days of the expense date. Late submissions may be declined.
Approval and reimbursement
- Manager approves the report.
- Finance reviews and approves within 3 business days.
- Reimbursement is paid via payroll on the next pay cycle, or via direct ACH within 5–7 business days (depending on your setup).
Corporate card
Some roles have access to a corporate card. Corporate card expenses still require receipts and business justifications in the expense tool—they are not auto-approved.
Travel bookings
Use the approved travel booking tool for flights and hotels. Booking outside the tool requires prior approval and may not be reimbursed at full cost. Last modified on June 5, 2026
